Event Payment Guidelines

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Expenses for our activities are expected to be covered by the people who participate in them. These include costs of food, camping, and supplies and equipment. (The Crew Committee has also instated a +10% overhead charge [min. $1, max. $5 per activity] to handle unanticipated expenses.)

For some of our bigger trips, there may be multiple payments, or payments in advance of the planning meeting. While it is sometimes difficult to predict whether or not you will be able to participate in a given activity well in advance, we have to make reservations for some things very early to ensure that we can go. Therefore, if a Venturer or parent signs up for an activity, it is expected that the Venturer or parent will be trustworthy-- that is, that we can trust that they will follow through on the commitment.

Payments for Crew activities are non-refundable, but might be transferable. Once we have bought food, made down payments, paid activities fees, rented equipment, etc., we cannot get this money back. Therefore, except under extreme circumstances (Crew Committee's discretion), these payments can not be refunded if a Venturer decides not to/is not able to participate in the activity. However, if another Venturer or parent not originally signed up wants to go, payments may usually be transferred.

There are some activities, such as Philmont treks, that might not allow transfer of funds due to long term training/crew building requirements or other concerns.

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